Meeting Time Planner
Pick a time and instantly see what it looks like across several time zones at once, so everyone on the call knows exactly when to join.
Also covers: meeting time calculator, meeting time zone converter
Meeting Time Planner
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View on AmazonHow the Meeting Time Planner works
- Enter your local time for the proposed meeting.
- Enter your own UTC offset.
- Read what that time looks like for attendees in other major zones.
Formula / logic
Each attendee's local time = Your input time + (their zone offset − your zone offset).
Worked example
A 9:00 AM meeting on the US East Coast (UTC-5) falls at 7:30 PM the same day in India (UTC+5:30).
Frequently asked questions
How many time zones can I compare?
The planner shows several common zones simultaneously so you can eyeball the best overlap for a meeting.
How do I find the best overlap time for a global team?
Try a few different input times and compare which one keeps every attendee within reasonable working hours.
Does this tool handle daylight saving changes?
It uses standard offsets; verify against the specific date if the meeting falls near a daylight saving transition for any attendee.
Is the Meeting Time Planner free to use?
Yes — every calculator on this site is free, with no sign-up or download required.
Does the Meeting Time Planner work on mobile?
Yes, the layout and calculator both adapt to phone and tablet screens.